Professional Notary Public Services in Ontario

If you need Notary Public services in Ontario, Cambium Legal Services can help. We provide fast, professional, and affordable notarial services for individuals, families, and businesses.

Many important documents require the signature and seal of a Notary Public before they can be accepted by government agencies, financial institutions, employers, schools, or foreign authorities. We make the process simple and efficient.

Whether you need a certified true copy, a statutory declaration, an affidavit, or documents prepared for international use through the apostille process, we can assist.

Contact Cambium Legal Services today to schedule your appointment. We offer mobile services within the town of Lindsay, from 5:30pm to 8:30pm. First page $45, every stamp/signature after is $20. Prices are plus HST.

What Does a Notary Public Do?

A Notary Public is authorized to perform several important legal functions, including:

Witnessing signatures
Administering oaths
Taking affidavits
Receiving statutory declarations
Certifying true copies of original documents
Verifying the identity of signatories
Preparing documents for international recognition

Although a Notary Public verifies identities and witnesses signatures, they do not certify the truth of the contents of a document. The individual signing remains responsible for the accuracy of the information contained within it.

Our Notary Public Services

Cambium Legal Services offers a full range of notarial services.

Affidavits

An affidavit is a written statement sworn or affirmed to be true.

Affidavits are commonly required for:

Court proceedings
Name corrections
Insurance claims
Financial matters
Government applications
Estate matters
Family law proceedings

We will verify your identity, witness your signature, and administer the required oath or affirmation.

Statutory Declarations

A statutory declaration is similar to an affidavit but is authorized under legislation rather than being sworn for court purposes.

Common examples include:

Lost identification
Common-law status
Residency declarations
Travel consent matters
Employment requirements
Government applications

Certified True Copies

Many organizations require certified copies rather than original documents.

We can certify copies of:

Passports
Driver's licences
Birth certificates
Marriage certificates
Educational diplomas
Professional licences
Citizenship certificates
Permanent resident cards
Immigration documents
Business records

Bring the original document along with the copy to your appointment.

Witnessing Signatures

Many legal and business documents require an independent witness.

We can witness signatures on many types of documents, including:

Contracts
Agreements
Consent forms
Pension documents
Employment documents
Property documents
International forms

If your document has specific witnessing requirements, let us know before your appointment.

Commissioner of Oaths Services

Many documents only require commissioning rather than notarization.

As a licensed Ontario legal professional authorized to administer oaths, Cambium Legal Services can commission many documents that are intended for use within Ontario.

If your document requires a Notary Public specifically, we can provide that service as well.

Documents Commonly Notarized

Clients regularly require notarization for:

Passport applications
Travel consent letters for children
Invitation letters
Immigration documents
Visa applications
International adoptions
University applications
Foreign employment
Insurance claims
Corporate documents
Business agreements
Financial institution forms
Pension documentation
Estate documents
Real estate documents
Powers of Attorney
Vehicle ownership documents

If you are unsure whether your document requires notarization, contact us before your appointment.

Identification Requirements

To protect the integrity of the notarization process, you must present valid government-issued photo identification.

Examples include:

Driver's licence
Passport
Ontario Photo Card
Permanent Resident Card
Canadian Citizenship Certificate (where accepted)
Other government-issued photo identification

The name on your identification must match the document you are signing.

What Is an Apostille?

Many clients need documents that will be used outside Canada.

Foreign governments often require documents to be authenticated before they will recognize them.

This process is commonly known as an apostille.

Canada became a party to the Hague Apostille Convention in 2024. As a result, many Canadian public documents can now receive an apostille certificate that allows them to be recognized in other participating countries.

An apostille certifies the authenticity of the signature, seal, or official capacity of the person who signed the document. It does not verify the contents of the document.

How the Apostille Process Works

The exact process depends on the type of document and the country where it will be used.

Generally, the steps are:

Prepare the document.
Have the document notarized if required.
Submit the document to the appropriate Canadian authority for an apostille certificate.
Present the apostilled document to the foreign country.

Some countries that are not members of the Hague Apostille Convention still require authentication and legalization through their embassy or consulate instead.

We can help you determine which process applies to your specific situation.

Documents That May Require an Apostille

Common examples include:

Birth certificates
Marriage certificates
Death certificates
University diplomas
Academic transcripts
Corporate records
Powers of Attorney
Court documents
Adoption paperwork
Immigration documents
Criminal record checks
Commercial documents
Business agreements

International Documents

Every country has its own document requirements.

Some foreign authorities require:

Certified translations
Multiple notarizations
Additional government authentication
Embassy legalization

Before your appointment, tell us:

The destination country
The purpose of the document
Any instructions you received from the requesting organization

This helps ensure the document is prepared correctly the first time.

Frequently Asked Questions

Do I need an appointment?

Appointments are recommended to minimize waiting and ensure enough time for your documents.

Can you notarize unsigned documents?

Yes. In fact, most documents should be signed in the presence of the Notary Public.

Should I sign my document before arriving?

Usually not.

Unless you have been instructed otherwise, wait until your appointment so your signature can be properly witnessed.

Can you certify copies from photocopies?

No.

You must bring the original document.

Can you provide legal advice?

If your document involves legal rights or obligations, we can explain the notarization process. If you require legal advice about the document itself, we can discuss whether additional legal services are appropriate.

Can documents be notarized for use outside Canada?

Yes.

We regularly assist clients whose documents will be used internationally and can explain whether notarization alone is sufficient or whether an apostille or further legalization may also be required.

Why Choose Cambium Legal Services?

Clients choose Cambium Legal Services because we offer:

Professional service
Convenient appointments
Competitive pricing
Fast turnaround
Flexible scheduling
Ontario legal experience
Assistance with domestic and international documents

Our goal is to make the notarization process straightforward and stress-free.

Contact Cambium Legal Services For Notary Public Services

If you require Notary Public services in Ontario, contact Cambium Legal Services today.

Whether you need a simple affidavit, certified copies, statutory declarations, or assistance preparing documents for apostille, we are ready to help.

Schedule your appointment today and have your documents completed quickly, professionally, and correctly.

Pricing is $45 for first page, $20 for additional stamps/signatures (plus HST). Payment by cash, credit, or debit.

Freedom is never more than one generation away from extinction. We didn't pass it to our children in the bloodstream. It must be fought for, protected, and handed on for them to do the same, or one day we will spend our sunset years telling our children and our children's children what it was once like in the United States where men were free.
Ronald Reagan, in an address to the annual meeting of the Phoenix Chamber of Commerce (30 March 1961)

Notary Public Services in Ontario